We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
If you do not agree with the content of this Policy, then please remember it is your choice whether you want to use our Services. Your continued use of the resources made available on our Services following the posting of any changes to this policy constitutes acceptance of those changes.
If you have any questions or concerns about our use of your Personal Information, then please contact us using the contacts provided below.
The data controller is UCClearly Inc with registered office in Ottawa, Canada.
The requests relating to the exercise of the rights provided by the 2016/679 General Data Protection Regulation (“GDPR” or “Regulation”) can be sent, in writing also by e-mail message, to firstname.lastname@example.org
The Company has appointed a “data protection officer” (so-called “Data Protection Officer” or “DPO”) provided for by the Regulation, who can be contacted at the following e-mail address: email@example.com
Personal Data processed by us has been voluntarily provided by you or may also be acquired by us in the exercise of our business or form third parties.
You are responsible for any personal and /or third party’s information that you share with us and warrant that you have the right to disclose it, discharging us of any liability towards third parties.
The data processed by us, either on its own or through third parties, could be:
We do not collect, access or scan any of your organisation’s content including, but not limited to:
We do not process neither any “particular” Personal Data, such as, for example, the Personal Data suitable to reveal the state of health, political opinions, religious beliefs, etc…
We use your Personal Data for a variety of purposes including:
The provision by you of Personal Data necessary for the purposes referred to in point a.) is not mandatory, but the refusal to supply them may make it impossible for us to provide the Services. Their processing does not require your consent.
The provision of Personal Data necessary for the purposes referred to in point b) is mandatory and the relative processing does not require your consent.
The provision of Personal Data necessary for the purposes referred to in point c) is not mandatory and the relative processing requires your consent.
The provision of data necessary for the purposes referred to in the letter d) is not mandatory and their processing requires your consent, freely expressible and modifiable at any time as better described below (“Your rights”).
We process Personal Information about you as a data controller as described in this section, where such processing has a legal basis or is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. Our legitimate interests typically include: improving, maintaining, providing, and enhancing our technology, products and services; and ensuring the security of the Services.
If additional data processing purposes are added to the above we will let you know prior to process whether the provision of Personal Information we are collecting is compulsory or if it may be provided on a voluntary basis and the consequences, if any, of not providing the information.
Your Personal Data could be processed by a third party acting as separate controller or, if necessary, as Data processor, on our behalf, in a predominantly automated and computerized manner, in order to guarantee security and confidentiality and to prevent unauthorized access to the data themselves. We do not perform automated decision-making, including profiling.
We may need to communicate your Personal Data to third parties belonging to the following categories:
Your Personal Data could be processed also by our personnel, acting as authorized or System administrator, according to their role in our company.
We will not sell, distribute or lease your Personal Information to third parties unless we have your permission or are required by law to do so. Your Personal Data will not be disseminated.
The European Economic Area (EEA) provides certain rights to data subjects (including access, rectification, erasure, restriction of processing, data portability, and the right to object and to complain). We undertake to provide you the same rights no matter where you choose to live.
As available and except as limited under applicable law, the rights afforded to individuals are:
If you have previously opted in to our marketing emails, you can opt out at any time by clicking the “unsubscribe” link at the bottom of our marketing messages.
If you decide to withdraw your consent, we may continue to send you non-promotional communications, unless you decide to unsubscribe from the contact list. Please note that some communications (such as service messages, account notifications, billing information) are considered transactional and necessary for account management, and you cannot opt out of these messages unless you cancel your account.
If you have any questions or concerns about your rights regarding the use of your Personal Information, please contact us at: firstname.lastname@example.org . We will reply as soon as possible after verifying your identity.
Your Personal Data will be stored for a period of time not exceeding that necessary to achieve the purposes for which it was collected and in any case for the maximum time required by applicable law (for example, a ten-year prescription for civil and administrative / accounting data).
Our retention periods will vary depending on the type of data involved, but, generally, we’ll refer to these criteria in order to determine retention period:
When we have no ongoing legitimate need to process your Personal Data, we will either delete or anonymize it or, if this is not possible (for example, because your Personal Data has been stored in backup archives), then we will securely store your Personal Data and isolate it from any further processing until deletion is possible.
Regarding the processing for marketing purposes, your data will be processed and stored for a reasonable period of time in relation to the interest you have shown towards our initiatives, which we will periodically check, except for your opposition or request for revocation of the authorization to receive commercial communications.
We take appropriate and reasonable technical and organizational measures to protect your Personal Data from loss, misuse, unauthorized access, disclosure, alteration, and destruction, taking into account the risks involved in the processing and the nature of the Personal Data.